Most business letters follow an established, easy-to-learn format that you can adapt to any type of content. A business letter should always contain the date, information about the sender and recipient, and a few body paragraphs. Follow these steps and modify as necessary to fit your company’s standards. Whatever the content of your letter, there are a few business standards to follow regarding the way it looks. Business letters should be typed and composed in a common font such as Arial or Times New Roman.
This means that you start a new paragraph by hitting «return» twice. Don’t use indenting for block paragraphs. An emailed business letter should also be composed in a common font. Don’t use script or colors other than black and white in a business email. Choose the right kind of paper. The letter should be printed on 8. If you are outside the U.
Some lengthy contracts may be printed on 8. If you’re printing the letter to send, consider printing the letter on company letterhead. List your company name and the company address, with each part of the address written on a different line. If you’re self-employed or an independent contractor, add your name either in place of the company name or above it.
If your company has pre-designed letterhead, you can use this instead of typing out your company and address. If you’re typing out the address, it should appear either right or left justified at the top of the page, depending on you and your company’s preference. If you’re sending the letter to an international location, type out the country in capital letters. Writing out the full date is the most professional choice. For example, write either «April 1, 2012» or «1 April 2012. This should appear left justified a few lines below the sender’s address.